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Bid Information
Posted On: 8/1/2013

Technology Bid #0910-1

Desktop Workstations

2009 – 2010

Greene County Schools

General Description

The Greene County School System is accepting bid proposals on computer workstations for the 2009-2010 school year. As you submit your hard copy proposal for the bid opening please include your bid proposal in HTML, PDF or Word format on flash drive or cd. These will be needed for the vendor evaluation process and may delay or prevent your proposal from being evaluated if left out.
If awarded the bid, submitted bid prices for all equipment must remain in effect or become lower during the school system’s fiscal year (ending June 30th, 2010).  Original bid specifications must be met or exceeded on all equipment purchased on this bid and equipment must be new and not refurbished.
According to the bid proposal sheet provided to the vendors for submitting quotes, "prices quoted must include all transportation charges, packing and drayage". Shipping charges cannot be added to the invoice if it is not included on the vendor's original proposal.
All workstations (including monitor) must carry at least a three year on site parts and labor warranty with a next business day response time. Expectations for the onsite warranty are such that if next business day cannot be achieved due to the vendor being unable to respond then it is documented as such. If the vendor is unable to respond by the next business day then the vendor agrees to supply an additional 30 day warranty on the machine that did not receive next business day support. In the event that a vendor has failed to meet next business day response on five separate occasions (as determined by the system technology staff and documented) then the vendor will be notified in writing or by phone that it will be removed from the bid vendor list for the next fiscal year bid as well as consideration for being removed as the current year bid vendor. This policy supersedes any and all contracts that reflect a different on site support policy entered into by the district and the winning vendor for this bid proposal.

Bid Specifications
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Workstations
New computer workstations that MUST meet or exceed the following specifications:

Processor and Motherboard
AMD Phenom X4 Quad-core 9600B 2.30GHz Processor – ( 2.3GHz, 512KBX4 )
1000 MHz FSB Bus Speed (minimum)
2 Mb Level 2 Cache with Integrated sound and network

Network Card
Integrated 10/100/1000 Base T Network Card, Pxe, wake on LAN

Video
Integrated Nvidia Quadra NVS 210S or better

Audio
External connectors for microphone, audio in (stereo), audio out/speakers (stereo) as well as a mini-jack for headphones on the front of the computer case.

Hard Drive
160 GB SATA, 7200 RPM hard drive

Memory
2 Gig DDR2 RAM – 1000 MHz minimum

CD ROM
48 X or better Combo DVD burner
CD-ROM or DVD-ROM Drive: 16X +/- RW, SATA
CD-ROM or DVD-ROM Drive: Roxio Creator
CD-ROM or DVD-ROM Drive:  Cyber link Power DVD 8.0 with Media

Floppy drive
No floppy drive required

17" Flat Panel LCD Monitor 3x4 aspect ratio
(No 17” wide screen will be considered)

Operating System
Microsoft Windows XP Professional SP3 Edition
Note: no anti-virus software is to be included or loaded on the system
USB Scroll Mouse and USB 104 key Windows Enhanced Keyboard
Four USB ports (2 front and 2 rear) minimum, one 9 pin serial port, 1 parallel ports (25 hole and bi-directional)
Chassis- Small desktop case capable of supporting full height expansion cards for PCI slots.
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Option 1:
256 MB ATI Radeon HD 2400 XT graphics dual DVI or VGA (TV – out), low profile video card

Product Quality and Technical Support Qualifications

Vendors must show they have been in the business of providing computer hardware/software solutions for a minimum of 5 years.
All systems must be built using an ISO9000 or ISO: 2000 certification facility and a copy of the current certificate must be included in RFP/Bid response.
Vendors must provide at least 2 references of school districts where you have sold more than 200 workstations and provided onsite warranty support in a given academic year.
All systems must have 24 hours x 7 days a week, lifetime toll free Telephone Technical Support included in the final cost.

Warranty

Three year on site parts and labor warranty for workstation including monitor and laptops with a next business day response time.
Expectations for the onsite warranty are such that if next business day cannot be achieved due to the vendor being unable to respond then it is documented as such. If the vendor is unable to respond by the next business day then the vendor agrees to supply an additional 30-day warranty on the machine that did not receive next business day support. In the event that a vendor has failed to meet next business day response on five separate occasions (as determined by the system technology staff and documented) then the vendor will be notified in writing or by phone that it will be removed from the bid vendor list for the next fiscal year bid as well as consideration for being removed as the current year bid vendor. This policy supersedes any and all contracts that reflect a different on site support policy entered into by the district and the winning vendor for this bid proposal.
On site warranty support can be provided by a vendor or a subcontractor of that vendor. Offers to train district technology staff to provide onsite warranty support for vendor will not meet the terms of this warranty or the bid itself and will not be considered as meeting this requirement of the bid.
UL listed, FCC Class B certified - (certification on computer case)
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For the initial order, each workstation is to be a desktop case. The vendor proposal that is evaluated for price will be based on the desktop case. After the initial order, some schools may request some of the following options for workstations that will not be part of the evaluation for bid vendor recommendations:
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Strong consideration will be given to bidders who qualify as enterprise or middle tier vendors according to Gartner Group's criteria for those two categories. Please provide information that will help us to determine your ability to meet the criteria for an enterprise or middle tier vendor.
The vendor proposals will be evaluated to determine the best proposal that meets the district's needs.  All vendors will be evaluated by the technology staff and may be asked to demonstrate their proposed system and answer any questions regarding their proposal. The evaluation will consist of five criteria to determine the best vendor proposal:

1) Vendor Qualifications
2) Vendor Experience
3) Proposed Cost
4) Vendor's Equipment Solution
5) Vendor's Service and Support Plan

This evaluation will be one of the determining factors the technology staff will use in making a recommendation for workstations/laptops to the school board for approval.
*Vendor must note in writing any specifications that do not meet bid requirements.
 

Following evaluation of all bids, the 2009-2010 bid was awarded to:
Dell computers
Contact info:
James Creech
Dell Public Accounts; Tennessee Account Manager
Phone:  866-537-0706 ext 7261145
Fax:      512-283-2014